How to Arrange Housing for International Employees in The Netherlands (HR Guide)
- SolsBury Prime Rentals B.V.
- Apr 20
- 3 min read
Relocating international employees can be challenging. Providing the right housing quickly and efficiently is essential for employee satisfaction, productivity, and retention.
This guide walks HR managers and relocation specialists through the process of arranging housing in the Netherlands, ensuring your team has a smooth transition and a comfortable stay.
Step 1: Understand the Employee’s Needs
Start by assessing the employee’s requirements:
Duration of stay: Short-term (weeks), mid-term (1–6 months), or long-term (6+ months)
Family status: Single, couple, or family with children
Work location: Commuting distance and transport options
Lifestyle needs: Workspace, gym, proximity to amenities
Understanding these details ensures the housing solution is tailored and practical.
Step 2: Choose the Right Type of Accommodation
There are several options for international employees:
Hotels – convenient for very short stays, but expensive and limited in space.
Airbnb or short-term rentals – wide variety, but inconsistent quality and support.
Serviced apartments – fully furnished, flexible contracts, utilities included.
Corporate housing providers – standardized, reliable, and designed for relocation needs.
Tip: Serviced apartments are often the most practical solution for mid- to long-term assignments, offering comfort, flexibility, and predictable costs.
Step 3: Set a Budget and Booking Policy
Before booking, define:
Budget per employee: Include rent, utilities, internet, and optional services
Booking flexibility: Consider notice periods and contract requirements
Deposit and contract policies: Typically, a deposit and contract are needed for stays longer than 1 month
Clear policies streamline the process and prevent misunderstandings.
Step 4: Start the Search Early
Housing in cities like Rotterdam can be competitive.
Best practices:
Begin at least 2–4 weeks before arrival
Prioritize flexible, fully furnished apartments for quick move-in
For multiple employees, coordinate bookings to avoid overlap and ensure consistent quality
Step 5: Evaluate Properties
Ensure the housing meets both professional and personal needs:
Fully furnished and move-in ready
High-speed internet and workspace for remote work
Kitchen facilities for self-catering
Optional services such as cleaning, parking, or personal training
Amenities like gym access, secure building, and proximity to transport
These factors impact employee satisfaction and productivity during their stay.
Step 6: Secure and Confirm Booking
Once a property is chosen:
Review and sign the contract (if stay is 1 month or longer)
Collect the deposit (if applicable)
Confirm dates, number of bedrooms, and any extra services
Clear communication prevents issues on arrival.
Step 7: Welcome Your Employee
At SolsBury Prime Rentals, we take care of the move-in process to ensure a smooth and hassle-free arrival:
Access provided: Employees receive apartment keys/cards and clear instructions upon arrival.
Residence information booklet: We provide all essential details about the apartment, building rules, and local tips.
Dedicated support: Our team is available via WhatsApp for any questions or assistance throughout the stay.
Building amenities and optional services: Employees have access to the gym, workspace, and can request additional services such as extra cleaning, parking, or personal training—ensuring a productive and comfortable stay from day one.
With this hands-on support, HR managers can rest assured that employees are fully taken care of and can focus on settling in quickly.
Step 8: Monitor and Support
Even after check-in, HR can add value by:
Checking in periodically with employees to ensure satisfaction
Addressing maintenance or amenity requests promptly
Offering guidance about local services, transport, and lifestyle options
A proactive approach ensures employees remain comfortable and engaged throughout their assignment.
Why Choose Serviced Apartments for Your International Team
Serviced apartments like those offered by SolsBury Prime Rentals provide:
Fully furnished apartments ready for immediate move-in
Utilities, Wi-Fi, gym, and workspace included
Flexible bookings with a 30-day notice period
Optional services for extra convenience (cleaning, parking, personal training)
Professional support and dedicated hosts via WhatsApp
Trusted by other companies: Many international and Dutch companies already rely on SolsBury Prime Rentals for their employee relocations and short-term stays. Our clients value consistent quality, flexibility, and hassle-free service, ensuring employees are comfortable and productive from day one.
This makes them the ideal solution for HR managers managing multiple international employees, ensuring a smooth and stress-free relocation experience.
Conclusion
Arranging housing for international employees doesn’t have to be complicated. By understanding needs, choosing the right accommodation, and providing ongoing support, HR managers can ensure employees arrive in the Netherlands ready to work and thrive.
SolsBury Prime Rentals makes the process simple, reliable, and flexible—so you can focus on your team, not logistics.
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